2014 Springfield Sports Meeting Planner Guide - page 16-17

Count on us
to be your pinch hitter.
We won’t just meet expectations. We will hit them out of the ballpark. The
Springfield Convention & Visitors Bureau
can help you arrange for group
accommodations with options in every price range. We can also arrange
customized tours of the Abraham Lincoln Presidential Library and Museum,
Lincoln landmarks and Route 66.
Fill out your lineup card with fun after the game, too! Huddle up for a trip
to historic downtown, dive into excitement with an afternoon at the water
park, or rally the team for a picnic alongside beautiful Lake Springfield. No
matter what makes your group smile, the SCVB can help you serve up the
right resources to make your event a winner.
Warm up for the excitement
with ideas like these:
City proclamations from the Mayor’s office
Recognize your group or special achievements.
Welcome signs and name badges
– We can provide
signs at local businesses to welcome attendees, and
help you present a professional impression with name
badges.
Plan outings and entertainment
– Route 66 Drive-In.
Kick’s Entertainment Center. The Beach House at
Lake Springfield. The best spots to try an authentic
horseshoe sandwich. Tell us your wishes, and we’ll
help them come true!
Affordable event entertainment
– We can help put
you in touch with DJs, rock bands, high school bands,
school groups and local talent.
Private tours and events in historic locations
Set your event against the backdrop of the Abraham
Lincoln Presidential Library and Museum or other
unique historic venues. We can help make the
arrangements, including catering, audio/visual
support and entertainment.
Play-by-play catering
– We can help put great dining
on the map, no matter where you want to be. From
smokers and corn dogs, to chili, barbecue, boxed
lunches and more, we’ll help you roll out a taste-
tempting selection.
Photographers and video production
– Capture those
jaw-dropping plays, proud poses and ear-to-ear smiles
with professional photography and video. Audio/visual
production services can turn around a highlights video
in time for your awards night banquet.
Trophies, plaques and more
– We can put you in touch
with companies that can personalize your awards in
time for your recognition event.
Information booths
– Welcome your guests and help
them plan their visit with an expertly staffed booth
featuring brochures and maps, restaurant reservation
assistance and information on special events and
entertainment options.
Parking and ground transportation
– Ask us to help
you develop an effective parking plan. We can also
arrange for charter bus and limousine services, as
well as airport transportation.
Post-convention statistics
– We can help you pull
together the numbers you need to know to evaluate
and report the success of your event.
Assistance from local teams
– Area sports organizations
are often willing to assist with equipment usage or
rental, event support, game officials and other details.
Ask us to help you make the connection.
SCVB promotional materials:
Build excitement. Boost attendance.
Energize your event even before your guests arrive.
Promotional materials excite your guests about
the things they can see and do in Springfield.
A customized presentation helps you tell the story
and build the case.
A Digital Resource Package provides photos, maps,
illustrations and more in CD-ROM format.
The SCVB will provide photos, maps, and
illustrations to assist with all your planning needs.
Our Partners in Planning public relations kit (avail-
able in CD-ROM or hard copy) includes prepared
feature stories, stock photos, sample news
releases, media lists and camera-ready maps.
Media coverage of your event can attract interested
spectators and boost excitement. Ask us to set
interviews with radio, TV and other local and
regional news outlets.
Refresh. Reacquaint. Reminisce.
Your Springfield Convention & Visitors Bureau
representative will be there every step of the way. Let us help you find those
special places to help you spark old acquaintances and to create a memorable
experience. Support services, such as a registration assistant to help with
conference needs and welcoming duties, can help ease the complexities of
meeting planning and execution.
Services are provided based on peak night guest
rooms booked. Ask your SCVB representative for
specialized service requirements.
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