2014 Meeting Planner Guide - Military and Veterans - page 16-17

At the
Springfield Convention & Visitors Bureau
, we are never prouder
than when we have a chance to serve those who have served to
protect our nation. We are pleased to assist with special services,
such as consulting with you to find the best places and experiences to bring
your highest meeting aspirations to life.
For example, we can arrange special tours and offer suggestions for events
at places like the Abraham Lincoln Presidential Library and Museum and
the Illinois State Military Museum. Memorial services are a key part of any
military reunion, and we offer a number of respectful locations to honor
those who have served.
Ready to be of service
to those who have served our country.
Double time the excitement
with ideas like these:
City proclamations from the Mayor’s office
Recognize your group or service achievements.
Welcome signs and name badges
– We can provide
signs at local businesses to welcome attendees, and
help you present a professional impression with
name badges.
Honor guard
– Add a touch of distinction to your
memorial service.
Coordination with local American Legion and VFWs
Join forces with a local group or find a budget-friendly
space for reunion luncheons and dinners.
Affordable event entertainment
– We can help put
you in touch with high school bands, school groups
and local talent.
Private tours and events in historic locations
Set your event against the backdrop of the Abraham
Lincoln Presidential Library and Museum, or other
unique historic venues. We can help with the arrange-
ments, including catering, resources or referrals,
audio/visual support and entertainment.
Information booths
– Welcome your guests and help
them plan their visit with an expertly staffed booth
featuring brochures and maps, restaurant reservation
assistance and information on special events and
entertainment options.
Parking and ground transportation
– Ask us to help
you develop an effective parking plan. We can also
arrange for charter bus and limousine services, as
well as airport transportation.
Post-convention statistics
– We can help you pull
together the numbers you need to know to evaluate
and report the success of your event.
SCVB promotional materials:
Build excitement. Boost attendance.
Energize your event even before your guests arrive.
Promotional materials excite your guests about
the things they can see and do in Springfield.
A customized presentation helps you tell the story
and build the case.
An e-blast template extends a personalized invita-
tion from our mayor. It invites your guests to click
on SCVB links and your meeting information.
An SCVB icon is available to add to your website
that links to Springfield information.
Our Partners in Planning public relations kit (avail-
able in CD-ROM or hard copy) includes prepared
feature stories, stock photos, sample news
releases, media lists and camera-ready maps.
Refresh. Reacquaint. Reminisce.
Your Springfield Convention & Visitors Bureau
representative will be there every step of the way. Let us help you find those special
places to help you spark old acquaintances and to create a memorable experience.
Support services to help with conference needs can help ease the complexities of
meeting planning and execution.
Services are provided based on peak night guest
rooms booked. Ask your SCVB representative for
specialized service requirements.
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