2014 Springfield Meeting Planner Guide - Automotive Events - page 16-17

Consider us a friendly,
local service station
to tune up your next meeting.
Whether you need a lead on a great greasy spoon, a special spot for a barbecue,
a fantastic dance band or even photographers for your awards banquet, the
Springfield specialists at the
Springfield Convention & Visitors Bureau
the information you need to make the right connections. We are pleased
to assist with special services, such as consulting with you to find the best
places and experiences to bring your highest meeting aspirations to life.
For example, we can arrange special tours and events at places like
the Abraham Lincoln Presidential Library and Museum and Route 66
attractions. Consider the SCVB your one-stop resource formaps, photographers,
even sources that can help you spice up your awards night dinner with a
smashing highlights video.
Warm up for the excitement
with ideas like these:
City proclamations from the Mayor’s office
Recognize your group or special achievements.
Welcome signs and name badges
– We can provide
signs at local businesses to welcome attendees, and
help you present a professional impression with name
Plan outings and entertainment
– Route 66 Drive-In.
Shea’s Gas Station Museum. The Beach House at
Lake Springfield. The best spots to try an authentic
horseshoe sandwich. Tell us your wishes, and we’ll help
them come true.
Affordable event entertainment
– We can help put
you in touch with DJs, rock bands, high school bands,
school groups and local talent.
Private tours and events in historic locations
Set your event against the backdrop of the Abraham
Lincoln Presidential Library and Museum or other
unique historic venues. We can help make the
arrangements, including catering, audio/visual
support and entertainment.
Road Map to catering
– We can help put great dining
on the map, no matter where you want to be. From
smokers and corn dogs, to chili, barbecue, boxed
lunches and more, we’ll help you roll out a taste-
tempting selection.
Photographers and video production
– The sun’s rays
off a hot rod’s hood, the excitement of the crowd, or
the sweet sound of a finely tuned motor; capture all
the sites and sounds of your event with professional
photography and video. Audio/Visual production can
turn around a dynamic montage video of your gathering
for your banquet night or as a take-home for your
Trophies, plaques and more
– We can put you in touch
with companies that can personalize your awards in
time for your recognition event.
Information booths
– Welcome your guests and help
them plan their visit with an expertly staffed booth
featuring brochures and maps, restaurant reservation
assistance and information on special events and
entertainment options.
Parking and ground transportation
– Ask us to help
you develop an effective parking plan. We can also
arrange for charter bus and limousine services, as
well as airport transportation.
Post-convention statistics
– We can help you pull
together the numbers you need to know to evaluate
and report the success of your event.
Assistance from local teams
– Area auto organizations
are often willing to assist with equipment usage or
rental, event support, and other details. Ask us to help
you make the connection.
SCVB promotional materials:
Build excitement. Boost attendance.
Energize your event even before your guests arrive.
Promotional materials excite your guests about
the things they can see and do in Springfield.
A customized presentation helps you tell the
story and build the case.
The SCVB will provide photos, maps, and
illustrations to assist with all your planning needs.
An SCVB icon is available to add to your website
that links to Springfield information.
Our Partners in Planning public relations kit (avail-
able in CD-ROM or hard copy) includes prepared
feature stories, stock photos, sample news
releases, media lists and camera-ready maps.
Refresh. Reacquaint. Reminisce.
Your Springfield Convention & Visitors Bureau
representative will be there every step of the way. Let us help you find those
special places to help you spark old acquaintances and to create a memorable
experience. Support services, such as a registration assistant to help with
conference needs and welcoming duties, can help ease the complexities of
meeting planning and execution.
Services are provided based on peak night guest
rooms booked. Ask your SCVB representative for
specialized service requirements.
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