2014 Springfield Meeting Planner Guide - Agricultural Events - page 16-17

After the last class iswon, the funhas just begun.
TheSpringfieldConvention
& Visitors Bureau
can help you arrange for group accommodations with
options in every price range. We can also arrange customized tours of the
Abraham Lincoln Presidential Library and Museum, Lincoln landmarks
and Route 66.
Treat your group to fun after the competition, too! Saddle up for an
afternoon of historic proportions at our many museums, scoot your boots
to live music in downtown Springfield, or round up the group for a picnic
alongside Lake Springfield. No matter what makes your group smile, the
SCVB can cultivate the right resources to bring your event to life.
Your inside track
to first class events.
Build entries and excitement
with ideas like these:
Fairgrounds Survival Guide
– We can prepare a packet
containing helpful items such as emergency numbers,
critical care centers, ATM locations, laundromats,
camping locations and nearby supermarkets.
City proclamations from the Mayor’s office
– Recognize
your group or special achievements.
Welcome signs and name badges
– We can provide
signs at local businesses to welcome attendees, and
help you present a professional impression with name
badges.
Plan outings and entertainment
– Route 66 Drive-In.
The Beach House at Lake Springfield. The best spots
to try an authentic horseshoe sandwich. Tell us your
wishes, and we’ll help them come true!
Affordable event entertainment
– We can help put
you in touch with DJs, rock bands, high school bands,
school groups and local talent.
Private tours and events in historic locations
– Set
your event against the backdrop of the Abraham
Lincoln Presidential Library and Museum, or other
unique historic venues. We can help make the
arrangements, including catering, audio/visual support
and entertainment.
Catering
– We can help put great dining on the map,
no matter where you want to be. From smokers and
corn dogs, to chili, barbecue, boxed lunches and more,
we’ll help you roll out a taste-tempting selection.
Photographers and video production
– Capture those
winning entries, proud poses and ear-to-ear smiles
with professional photography and video. Audio/visual
production services can turn around a highlights video
in time for your awards night banquet.
Trophies, plaques and more
– We can get you in touch
with companies that can personalize your awards in
time for your recognition event.
Information booths
– Welcome your guests and help
them plan their visit with an expertly staffed booth
featuring brochures and maps, restaurant reservation
assistance, and information on special events and
entertainment options.
Parking and ground transportation
– Ask us to help you
develop an effective parking plan. We can also arrange
for charter bus and limousine services, as well as airport
transportation.
Post-convention statistics
– We can help you pull
together the numbers you need to know to evaluate and
report the success of your event.
Assistance from local clubs
– Area agricultural, equine,
dog club, 4H, scouts and other organizations are often
willing to assist with equipment usage or rental, ring
stewards, event support and other details. Ask us to
help you make the connection.
Concessions and rentals
– We can help make
arrangements for concessions, portable seating, portable
stadium seating, tents, table rental and other essentials
necessary to your event.
SCVB promotional materials:
Build excitement. Boost attendance.
Energize your event even before your guests arrive.
Promotional materials excite your guests about
the things they can see and do in Springfield.
A customized presentation helps you tell the story
and build the case.
An e-blast template extends a personalized invita-
tion from our mayor. It invites your guests to click
on SCVB links and your meeting information.
The SCVB will provide photos, maps, and
illustrations to assist with all your planning needs.
An SCVB icon is available to add to your website
that links to Springfield information.
Media coverage of your event can attract interested
spectators and boost excitement. Ask us to set
interviews with radio, TV and other local and
regional news outlets.
Refresh. Reacquaint. Ride happy.
No matter how simple or elaborate your
plans, your Springfield Convention & Visitors Bureau representative will be there
every step of the way. Let us help you find those special places to help you celebrate
victories, build relationships and create a memorable experience. Support services,
such as a registration assistant to help with conference needs and welcoming duties,
can help ease the complexities of meeting planning and execution.
Services are provided based on peak night guest
rooms booked. Ask your SCVB representative for
specialized service requirements.
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